We can’t wait to see you at the Pilot Marketplace!

Welcome

The Marketplace Agreement Form serves as the written Agreement between Pilot International, Inc. and Pilot Club/Pilot District ("Pilot") or Vendor (including Pilot Member for profit) participation at Pilot International's 2022 Annual Convention & Leadership Conference & Anchor Summit held at the Joseph A. Floreano Rochester Riverside Convention Center ("Convention Center") in Rochester, New York. All Pilot Marketplace Agreements are due to Pilot International Headquarters by May 31, 2022 in order to guarantee your space. The 2022 Pilot Marketplace will be in the Highland Rooms of the Convention Center.

Forms

Go to the Mail-In Marketplace Agreement Form (Adobe PDF)

Hours of Operation

Pilot Clubs/Vendors may begin setup on Wednesday, June 29, 2022 at 8:00 AM.

Pilot Marketplace will open at 11:00 AM on Wednesday, June 29, 2022.

Pilot Marketplace will be open:

- Wednesday, June 29, 2022: 11:00 AM – 6:00 PM

- Thursday, June 30, 2022: 8:00 AM – 6:00 PM

- Friday, July 1, 2022: 8:00 AM – 5:00 PM

- Saturday, July 2, 2022: 8:00 AM – 3:00 PM

- Pilot Clubs/Vendors may begin disassembly on Saturday, July 2, 2022, after 3:00 PM

The Convention Center will provide one (1) 8-foot table and two (2) chairs.

Please indicate on the Marketplace Agreement Form additional tables and chairs requested:

- Free WiFi in the Marketplace.

- Pilots/Vendors are responsible for all equipment and supplies necessary for setup of space.

- Pilot Marketplace is in a secure location and will be locked each night.

- Pilot International takes no responsibility for lost, stolen, or damaged items left overnight.

- Fees for participation in the 2022 Pilot Marketplace are due upon execution of this Agreement.

Hyatt Regency and Hilton Garden Inn are the designated hotels for Convention. Pilots/Vendors will be granted the Pilot International room rate of $176.70/night, including taxes and fees. When making your hotel reservations, let the hotel know that you are attending the 2022 Pilot International Convention.

Pricing

Vendor (Including Pilot Member for profit) = $100.00

Pilot Club/District = $50.00

There will be an additional charge for power of $100.00

Cancellations

All event cancellation requests must be made via email to clubservices@pilothq.org prior to June 13, 2022. There is a $25 per person deduction for cancellations. No refunds will be issued after June 13, 2022. For assistance, please call (478) 477-1208.

Instructions

Mail or email (clubservices@pilothq.org) completed form and payment to:

Pilot International Headquarters
Memo: Claire Wells, Marketplace Payment
102 Preston Ct. Macon, Georgia 31210

To make a payment by phone, please call Claire Wells at (478) 477-1208 Ext.308

Room Reservations

Pilot International Special Room Rate: $176.70 (including taxes and fees) per night!

Reservations must be made no later than June 3, 2022.

To reserve your room online at the Hyatt Regency Rochester, please visit: https://www.hyatt.com/en-US/group-booking/ROCHE/G-PILO

To reserve your room online at the Hilton Garden Inn, please visit: https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=ROCEMGI&groupCode=PICC&arrivaldate=2022-06-29&departuredate=2022-07-02&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

To reserve your room by phone, you MUST contact the hotel directly and use the Booking Codes listed below to take advantage of the special room rate,which is only guaranteed through June 3, 2022.

hotels-with-map-walking-2022

Visit Rochester!

Planning is well underway for our 2022 Convention and Leadership Conference in Rochester, NY June 29 - July 2.